Team productivity tools are software applications designed to enhance efficiency and collaboration among team members by simplifying workflows, communication, and project management.
At its most fundamental level, you can determine team productivity by the number of assigned tasks or projects a team can complete within a specific period without sacrificing quality.
In some departments, like customer support or sales, team productivity is based on the number of conversations, tickets, and calls handled successfully within a given time.
Shortcuts:
- Why is Team Productivity So Important?
- What Slows Down Team Productivity?
- Helpful Tech: 10 Apps that Boost Team Productivity
- Free Team Productivity Tips
If the departments within a company are productive, the small business will achieve its goals in very little time — as opposed to a company with unproductive teams.
However, team productivity depends on many factors, including company culture, communication, and collaboration — which some companies lack.
In this piece, you’ll learn what slows down team productivity, the tools you can use to boost productivity in the workplace, and some measures you can take to ensure that your business’ productivity is optimal.
Why is Team Productivity So Important?
Team productivity is crucial because it directly impacts the success and efficiency of an organization.
When teams work productively, they achieve their goals faster, reduce project costs, and maintain high morale. Here are a few key reasons why team productivity matters:
- Improved Efficiency: Productivity tools help teams streamline tasks and eliminate unnecessary steps, leading to better efficiency.
- Enhanced Collaboration: Productive teams communicate effectively, ensuring everyone is aligned and reducing the chances of misunderstandings or duplicated work.
- Increased Profitability: Higher productivity often leads to cost savings and increased profitability, as teams can complete more work in less time.
- Reduced Stress: Well-organized teams experience less stress as they know what is expected and have the resources to achieve their tasks.
- Faster Goal Achievement: Productive teams reach project milestones and goals quicker, benefiting both the business and individual team members.
Not only does this reduce employee/customer churn and save the business money, but it also encourages high-quality job seekers to apply for positions within the business.
What Slows Down Team Productivity?
As a business owner, you naturally want to create a work environment that encourages optimal team productivity. However, some factors slow your team down and lower productivity on a large scale.
Here are five of them:
1. Poor communication
Ineffective communication is a major obstacle to team productivity. For instance, when team members fail to share updates on their progress, it can lead to misunderstandings, delays, and wasted resources.
To address this issue, teams should establish clear communication channels and encourage regular check-ins." Here are some additional factors you might want to consider discussing:
- Overwhelming workload: Too many tasks can lead to burnout and decreased efficiency.
- Lack of clear goals and priorities: Without a shared understanding of objectives, team members may be working on tasks that don't align with the overall goals.
- Inefficient tools and processes: Outdated or poorly designed tools can slow down workflows.
- Negative team dynamics: Conflict, lack of trust, or a toxic work environment can significantly impact productivity.
2. Silos
Silos form when different teams in an organization don't effectively communicate, collaborate, and share data.
Working in silos means that employees or entire departments are entirely isolated from the rest of the business.
It is detrimental to team productivity because one department's work often influences a different department's work.
Real-World Example:
- Scenario: A marketing team and a sales team in a technology company work independently, with little communication or collaboration. The marketing team develops a new product campaign without consulting the sales team, leading to a mismatch between the campaign messaging and the sales team's understanding of customer needs. This results in missed sales opportunities and a disconnect between marketing efforts and revenue generation.
Negative Consequences:
- Decreased efficiency: Silos can lead to duplication of efforts, as different teams may be working on similar tasks without coordination.
- Reduced innovation: When teams are isolated, they may be less likely to share ideas and collaborate on new projects, stifling innovation.
- Missed opportunities: Silos can prevent teams from leveraging each other's strengths and expertise, leading to missed opportunities for growth and development.
Strategies for Breaking Down Silos:
- Cross-functional teams: Create teams that include members from different departments to foster collaboration and knowledge sharing.
- Knowledge-sharing initiatives: Organize regular events, workshops, or online forums where employees can share their expertise and learn from others.
- Company-wide events: Host team-building activities or social events to encourage interaction and break down departmental barriers.
3. Unnecessary meetings
While meetings allow team members to catch up with one another and discuss the progress of projects, too many meetings can be counterproductive.
71% of senior managers feel that meetings could be more productive. And for good reason, too.
Using meeting apps can save significant time, as with each passing hour in traditional meetings, the attention and interest of attendees tend to wane.
Quantifying Time Wasted:
- Example: A recent study found that employees spend an average of 5.5 hours per week in unproductive meetings. This translates to nearly 3 hours per day wasted on meetings that don't add value.
Guidelines for Effective Meetings:
- Set clear agendas: Distribute a detailed agenda beforehand to ensure everyone knows the purpose of the meeting and can prepare accordingly.
- Stick to time limits: Assign specific time slots for each agenda item and strictly adhere to the schedule to avoid unproductive discussions.
- Encourage participation: Create a welcoming environment where everyone feels comfortable sharing their ideas and opinions.
Alternatives to Traditional Meetings:
- Asynchronous communication: Use tools like email, instant messaging, or project management software to share information and updates without requiring real-time meetings.
- Stand-up meetings: Conduct brief daily meetings where team members share updates on their progress and identify any roadblocks.
- Online collaboration tools: Utilize platforms like Google Workspace or Microsoft Teams to facilitate collaboration and reduce the need for in-person meetings.
To address this issue, organizations can leverage AI meeting assistants. These tools can help optimize meeting schedules, automate routine tasks, and even provide intelligent summaries, ultimately freeing up employees' time and allowing them to concentrate on more impactful work.
4. Poor management
In organizations where managers and team leaders have a lackadaisical attitude or micromanage their employees, there's often low team productivity.
Poor management frustrates employees and demotivates them from putting their all into their work.
Being a good team leader is something that everyone has to learn. Anyone can do it well provided that understand the basics which can be learned in one day. There are lots of workshop providers who run courses, for example, this workshop in London.
Defining Specific Behaviors:
- Micromanagement: Constantly monitoring employees' work, providing excessive guidance, and limiting autonomy.
- Lack of support: Failing to provide adequate resources, guidance, or recognition for employees' achievements.
- Inconsistent leadership: Applying different standards or expectations to different team members, leading to confusion and unfairness.
Impact on Employees:
- Low morale: Poor management can create a negative work environment, leading to decreased morale and job satisfaction.
- Decreased job satisfaction: Employees who feel undervalued or micromanaged may be less engaged and motivated in their work.
- Increased turnover: Poor management can contribute to high turnover rates as employees seek better opportunities.
Best Practices for Effective Leadership:
- Foster a positive work environment: Create a culture of trust, respect, and collaboration.
- Empower employees: Delegate tasks, provide autonomy, and encourage employees to take ownership of their work.
- Provide clear guidance: Set clear expectations, provide regular feedback, and offer support when needed.
5. Frequent multitasking
While working on multiple tasks at once is a good way to get things done faster, it can reduce productivity in the workplace.
Doing too many things simultaneously causes employees to split their attention and focus, so they cannot complete tasks to the best of their ability.
Frequent Multitasking
Real-World Example:
- Scenario: A project manager is constantly switching between tasks, trying to manage multiple deadlines simultaneously. This frequent multitasking can lead to errors, decreased productivity, and increased stress.
Negative Consequences:
- Decreased productivity: Studies have shown that frequent multitasking can reduce productivity by up to 40%. When individuals constantly switch between tasks, their brains have to reorient themselves, leading to cognitive overload and reduced efficiency.
- Increased errors: Multitasking can increase the likelihood of errors and mistakes, as individuals may become distracted and miss important details.
- Increased stress: Juggling multiple tasks at once can be overwhelming and contribute to feelings of stress and burnout.
Strategies for Effective Time Management:
- Prioritize tasks: Use techniques like the Eisenhower Matrix to prioritize tasks based on urgency and importance.
- Time blocking: Allocate specific time blocks for different tasks to avoid distractions and maintain focus.
- Minimize interruptions: Create a distraction-free environment by closing unnecessary tabs, turning off notifications, and finding a quiet workspace.
6. Stress and burnout
Organizations, especially fast-growing ones, often need more work and time to accomplish things.
It creates a stressful work environment as employees must devote more time and resources to completing work while neglecting their personal, educational, and familial concerns.
When things come to a head, employees experience burnout, which reduces concentration, efficacy, focus, and team productivity.
Real-World Example:
- Scenario: A customer service representative is constantly dealing with difficult customers, long hours, and high workloads. This chronic stress can lead to burnout, characterized by emotional exhaustion, cynicism, and decreased job performance.
Negative Consequences:
- Decreased productivity: Burnout can significantly reduce productivity as individuals become physically and mentally exhausted.
- Increased absenteeism: Burnout can lead to increased sick days and absenteeism due to stress-related health issues.
- High turnover rates: Employees who are experiencing burnout may be more likely to quit their jobs in search of a less stressful environment.
Strategies for Managing Stress and Preventing Burnout:
- Self-care: Prioritize activities that promote relaxation and well-being, such as exercise, mindfulness, and hobbies.
- Set boundaries: Establish clear boundaries between work and personal life to avoid burnout.
- Seek support: Talk to a manager, mentor, or therapist about your stress and seek support from colleagues or friends.
7. Poor time management
In a fast-growing organization, employees must manage their time well to maintain productivity, which is why time management is important.
Unfortunately, many employees struggle to manage their time well, prioritize tasks, and balance their work and personal lives.
It can lead to missed deadlines, increased stress, and decreased productivity.
Real-World Example:
- Scenario: A team member consistently misses deadlines and fails to prioritize tasks effectively. This poor time management can lead to delays, increased workload for others, and decreased team morale.
Negative Consequences:
- Delayed projects: Poor time management can result in missed deadlines and delays in project completion.
- Increased workload: When team members fail to meet their deadlines, the workload can be shifted to others, leading to increased stress and decreased productivity.
- Decreased team morale: Poor time management can negatively impact team morale, as it can create a sense of unfairness and frustration among team members.
Strategies for Effective Time Management:
- Time tracking: Use time tracking tools to understand how you spend your time and identify areas for improvement.
- Goal setting: Set clear and achievable goals to provide a sense of direction and motivation.
- Avoid procrastination: Develop strategies to overcome procrastination, such as breaking down tasks into smaller, more manageable steps.
Helpful Tech: 10 Apps That Boost Team Productivity (& What They Do)
- Sunsama
- Slack
- Asana
- ClickUp
- Evernote
- Notion
- Zapier
- Grammarly
- Calendly
- HubSpot
- Bonus App: Artwork Flow
- Bonus App: Planwiz
- Bonus App: ProofHub
- Bonus App: Workstatus
- Bonus App: Softr
- Bonus App: Fellow
Productivity tools are a great way to help business teams manage projects more efficiently, streamline their workflows, and get more work done in less time.
These tools can help teams in different ways — from taking down notes and organizing a daily to-do list to automating repetitive tasks and optimizing time management.
Below are 10 of the best productivity apps that teams can use to make their processes more efficient and productive.
1. Sunsama
Sunsama is a digital daily planner that helps you manage time and achieve work-life balance by planning your day with a step-by-step routine.
In Sunsama's intuitive user interface, you can create a unified daily view by pulling tasks from project management tools like Asana and Trello.
You can also collect emails from Gmail and Outlook and organize meetings from your calendar. You can decide how long you want to work on each task and schedule future tasks on your calendar.
Pricing: 14-day free trial. Paid plans start at $16/month, billed annually.
2. Slack
Slack is a communication and collaboration tool that makes it easy for team members to connect and work efficiently.
The app has a centralized system that allows for instant messaging, file sharing, voice and video calls, and integration with several third-party tools.
Slack has a channel-based structure allows you to categorize your team's communication or specific projects/topics into different channels.
This way, people can easily find what they're working on and which interactions they're a part of.
Employees will also be able to see what each team is working on without jumping through hoops or reading countless emails.
On the integration side, Slack seamlessly integrates with countless tools that businesses use in their processes, including Google Workspace, Zoom, Zapier, Salesforce, and even Twitter.
It allows teams to create custom workflows, automate their processes, and centralize files, data, and notifications from other tools in their tech stack.
Pricing: Free plan available. Paid plans start at $7.25/month. There's the custom Enterprise Grid plan for companies that need more powerful features than the regular plans offer.
3. Asana
Asana is a project management tool that helps teams of all sizes organize work, focus on their goals, and hit their deadlines without compromising quality.
With Asana, you can create tasks, assign them to the right team member, set due dates, and stipulate the steps to execute each task. You can also add attachments, descriptions, and subtasks to provide context for each task.
As an admin, Asana will send you notifications of any comments, task updates, and changes made by team members, which ensures that you're always aware of the progress of a project.
To streamline workflows, Asana seamlessly integrates with tools like Google Drive, Canva, Dropbox, and Slack, offering comprehensive Asana integrations.
Pricing: 30-day free trial. Paid plans start at $10.99 per user/month, billed annually.
4. ClickUp
ClickUp is a powerful task management tool with an intuitive user interface and easily navigable features.
This tool allows teams to create a visual canvas that displays all aspects of a project in one place; this helps them stay focused on their objectives.
If you're working on several projects, ClickUp allows you to customize task views and dependencies to organize and prioritize your work.
This platform supports Agile methodologies, including Kanban and Scrum, and has features like Agile dashboards, Burndown Charts, and Sprint Boards.
It also integrates with third-party MarTech tools like Slack, Figma, HubSpot, and Loom.
Pricing: Free plan available. Paid plans start at $7 per member/month. There's an Enterprise plan available for businesses who need a custom plan.
5. Evernote
The days of sticking Post-its to a mirror or computer screen are over. Now, teams can take and organize notes digitally and sync them across all devices through Evernote.
This tool allows team members to access, edit, upload, and share notes and files from any device.
They can also create to-do lists, scan documents, add images, clip web pages and articles, sync their calendars, and record voice messages when they get a great idea.
Evernote's visual bulletin board allows you to filter unnecessary information to focus on essential tasks.
Pricing: Free plan available. Paid plans start at $10.83/month, billed annually.
6. Notion
Notion is a comprehensive all-in-one productivity tool that allows you to take notes, organize work, collaborate with teams, and manage projects.
It is for individuals and teams of all sizes across various industries, including content creation, marketing, and software development.
Notion has a flexible and customizable workspace where you can create pages, boards, and databases to organize information that suits your processes and workflow.
You can create to-do lists, calendars, tasks, and notes and share them with other team members.
You can also work on documents and projects with your team members simultaneously, facilitating seamless collaboration and improving productivity.
Notion integrates with other business tools, including Asana, Canva, ClickUp, Figma, and GitHub.
Additionally, by utilizing the Notion time tracker integration, you can efficiently monitor the time spent on various tasks and projects, further enhancing team productivity and project management.
Pricing: Free plan available. Paid plans start at $8 per user/month, billed annually.
7. Zapier
Zapier is a web-based automation tool that helps business professionals automate repetitive tasks and acts as a bridge between apps.
This tool integrates with thousands of apps, including Airtable, Calendly, Gmail, Mailchimp, HubSpot, and Notion — and can be used by marketers, project managers, salespeople, developers, and the like.
Zapier allows users to create "zaps" — automated actions triggered by specific events — without needing previous coding experience.
For example, you could set up a zap that sends a tweet whenever you publish a new blog post on your website.
Or you can automatically add new leads you collect through landing pages and social media platforms to your email list. It frees up time so you can focus on more critical projects.
Zapier also allows developers to create custom applications based on a user's needs and connect them to your other software.
Pricing: Free plan available. Paid plans start at $19.99/month, billed annually. There's a Company plan for organizations who want automation with robust security features and oversight capabilities.
8. Grammarly
Grammarly is an AI-based writing assistant that helps people improve their spelling, grammar, and writing style.
This tool uses complex algorithms to analyze written content and provide real-time feedback, including pointing out spelling and grammatical errors and suggesting better sentence structure.
In the realm of the best writing apps, Grammarly's premium plan offers valuable insights into writing clarity, tone of voice, and engagement, which are helpful to users who aren't native English speakers.
This tool integrates with Google Docs, Gmail, and Slack, among other tools, and various platforms, including web browsers, desktop applications, and mobile devices.
Pricing: Free plan available for individuals. 7-day free trial for Grammarly Business. The paid plans start at $15 per user/month, billed annually.
9. Calendly
Calendly is a scheduling tool that businesses of all sizes can use to automate scheduling meetings with clients, customers, and team members.
This tool syncs with your calendar and allows you to set up events and block out the times you're busy.
When someone wants to book an appointment or meeting with you, they can pick an available time in Calendly without having to go back and forth with you or submit a calendar request via email.
It frees up time for you to focus on other tasks.
A great feature Calendly has is the buffering functionality.
It allows you to set up buffer times between meetings, like a 15-minute break to regroup or stretch or a barrier for last-minute meetings. It stops people from adding too many appointments to your schedule on short notice.
Calendly integrates with several third-party productivity tools on this list, including ClickUp, HubSpot, Notion, and Slack.
Pricing: Free plan available. Paid plans start at $8 per seat/month.
10. HubSpot
HubSpot is an all-in-one customer relationship marketing (CRM) platform that comprises inbound marketing, customer service, sales, CMS, operations, and commerce tools that help businesses attract, engage, and satisfy customers.
All these tools within one platform help businesses streamline their processes, workflows, campaigns, and communication.
HubSpot CRM organizes client/customer profiles and interactions in one repository where all team members can see what's happening.
It also gives a detailed overview of a business's operational activities through custom dashboards and metrics, which makes it easier to sync different teams and prevent the formation of data silos.
Pricing: HubSpot's pricing depends on the tool(s) you want to use. Each tool, or “Hub,” has a basic free plan available. The paid plans are as follows (billed annually):
Marketing Hub
- Starter plan starts at $18/month
- Professional plan starts at $800/month
- Enterprise plan starts at $3,600/month
Sales Hub
- Starter plan starts at $18/month
- Professional plan starts at $450/month
- Enterprise plan starts at $1,500/month
Customer Service Hub
- Starter plan starts at $18/month
- Professional plan starts at $450/month
- Enterprise plan starts at $1,200/month
CMS Hub
- Starter plan starts at $23/month
- Professional plan starts at $360/month
- Enterprise plan starts at $1,200/month
Operations Hub
- Starter plan starts at $18/month
- Professional plan starts at $720/month
- Enterprise plan starts at $2,000/month
Bonus App: Artwork Flow
Artwork Flow is a comprehensive label management software made for branding, design, regulatory affairs, and packaging teams.
It streamlines the review and feedback process for artwork, ensuring all stakeholders can provide input and approve creative assets seamlessly.
With real-time collaboration features, version control, and automated workflows, Artwork Flow is ideal for marketing and creative teams looking to boost productivity and meet deadlines faster.
Key Features of Artwork Flow:
- Real-Time Feedback: Enables instant feedback on designs, reducing delays in the approval process.
- Version Control: Keeps track of changes, ensuring teams are always working with the latest version.
- Automated Workflows: Helps automate the artwork approval process, freeing up time for more creative tasks.
Artwork Flow is an excellent tool for maintaining creative consistency, reducing bottlenecks in the design process, and ensuring your team’s creative projects stay on track.
Pricing: Artwork Flow offers a free plan for individuals and small teams. The professional plan starts at $39 per user per month. They also offer a custom enterprise plan that you can use to suit your needs.
Bonus App: Planwiz
Feeling overwhelmed by your daily tasks and team productivity? Planwiz is your ultimate solution for conquering your to-do list and enhancing productivity.
With its weekly schedule template, Planwiz ensures time-saving convenience for every employee.
It’s perfect for project managers looking to organize timelines, allocate resources, and keep everyone on track. With features like visual timeline planning and team collaboration, Planwiz ensures that everyone stays aligned on deadlines and project milestones.
Key Features of Planwiz:
- Visual Planning: Intuitive timelines that help teams visualize project schedules at a glance.
- Resource Management: Allocate resources effectively, ensuring each team member is utilized optimally.
- Team Collaboration: Collaborate on schedules in real time, making it easier for teams to adjust plans as needed.
Planwiz is ideal for maintaining clear project timelines and improving productivity through better resource allocation and planning.
Pricing: Starts at $3.99 per user/week, with a one-time purchase option available for just $49.99.
Bonus App: ProofHub
ProofHub is an all-in-one project management and collaboration tool designed to help teams stay productive. It offers task management, team discussions, file sharing, and proofing tools all in one platform. With its centralized workspaces, ProofHub makes it easy for teams to track projects, communicate, and stay organized.
Key Features of ProofHub:
- Task Management: Assign, prioritize, and track tasks to ensure teams stay on top of their workload.
- Online Proofing: Review and approve creative work with easy markup tools, speeding up the approval process.
- Team Communication: Built-in chat and discussions keep everyone connected and informed in real-time.
ProofHub is a versatile tool for teams looking to streamline workflows, improve communication, and manage projects effectively from start to finish.
Pricing: 14-day free trial. Paid plans start from $45 per month for unlimited users.
Bonus App: Workstatus
Workstatus is a workforce management and productivity tracking tool that helps teams stay accountable and efficient. It offers time tracking, productivity monitoring, and automated reports, making it a great choice for remote teams or businesses looking to enhance employee productivity.
Key Features of Workstatus:
- Time Tracking: Track work hours and productivity, helping teams optimize their time and stay focused on key tasks.
- Productivity Monitoring: Gain insights into employee productivity with detailed reports and analytics.
- Automated Reports: Generate reports automatically, giving managers a clear view of team performance and areas for improvement.
Workstatus is ideal for remote teams and managers who want to keep track of work progress, ensure accountability, and boost overall team productivity.
Perhaps the most striking feature of Workstatus is the availability of integrations with the most popular project management tools, including Trello, Asana, and Jira.
This integration ensures that your team can continue working in different platforms in an orderly and with fewer chances of error due to data repetition.
Productivity is not just about the tools; it's also about the method of working.
One of the most important aspects is ‘responsibility in terms of reporting’. Workstatus uniquely addresses this issue with its reporting tools. These tools allow you to report the load, challenges, and team conditions for every team member to the team leaders.
Pricing: Workstatus offers a 14-day free trial, and the paid plans start at $7 per user per month, billed annually.
Bonus App: Softr – No-code Platform for Boosting Team Productivity
Softr is a no-code app builder designed to help teams enhance productivity by converting your spreadsheets or databases into fully functional business apps without technical expertise.
Used by over 500,000 teams, from small businesses to Fortune 500 companies, Softr helps streamline workflows effectively.
Softr enables teams to streamline their workflows by connecting existing data sources like Airtable and Google Sheets, providing flexibility for different departments to organize their tasks and projects.
Teams can build apps for project management, client portals, and other custom tools tailored to their unique needs—all within a user-friendly interface.
Key Features:
- Drag-and-drop interface for building custom apps without coding.
- Integration with Airtable, Google Sheets, and other tools.
- Customizable workflows and permissions for team collaboration.
- Real-time reporting and dashboards for tracking team performance.
- Integrate with 30+ tools, including Zapier and Make.
- 24/7 high-quality support, regardless of plan.
By giving teams control over how their workflows and tools are built, Softr eliminates the need for external developers. This flexibility allows teams to automate routine tasks, improve collaboration, and focus on high-value work.
Pricing: Softr has a free forever plan, 4 paid plans, staring from $49/mo and a 14 day free trial.
Bonus App: Fellow
Fellow is an AI-driven meeting management tool that redefines how remote and hybrid organizations run and follow up on meetings.
By integrating AI-powered features with collaborative agendas, real-time feedback, and actionable follow-ups, Fellow ensures that every meeting is structured, focused, and yields productive outcomes – helping organization leaders build a productive meeting culture that eradicates meeting bloat.
Fellow is more than just a meeting transcription tool. Its AI-powered features, such as “Ask Fellow Copilot” (a chat-based assistant), help find critical decisions across all your meetings and streamline the process of keeping teams accountable on the decisions made during these conversations.
For businesses aiming to enhance efficiency and save time, Fellow is an indispensable tool that fosters effective collaboration and ensures that meetings are a source of progress rather than a drain on resources.
Free Team Productivity Tips
- Hold standup meetings
- Reward your employees
- Encourage proper communication
- Prioritize employee well-being
Apart from using productivity tools, there are other measures you can take to increase team productivity. Here are four of them:
1. Hold standup meetings
Holding multiple meetings every week takes up all your employees’ time and isn’t conducive to team productivity.
Thankfully, communication tools like Loom and Slack and availability checking tools like WhenAvailable have enabled teams, especially remote ones, to communicate asynchronously.
While these tools eliminate unnecessary meetings, team members have to hold meetings at least once a month to connect with each other and discuss what they’re working on.
That’s where standing, or stand-up, meetings come in.
In these short meetings, different team members give an update on the work they’ve completed, the work they’re still doing, and the work they’ve yet to begin.
These meetings allow people to get different perspectives, opinions, and feedback on their work. Here are some tips on how to properly hold standing meetings:
- Keep the meeting short. 15-20 minutes is enough time for a standing meeting.
- Create an agenda and send talking points to attendees in advance so they can come prepared and ready to engage.
- Hold the meeting at the same time on the day you have it. If you need help keeping to the schedule, let people know beforehand.
- If your team is remote, use video conferencing tools like Google Meet and Zoom to hold the meeting.
2. Reward your employees
There’s no better feeling than recognition after putting your all into a task or project.
A good team leader or manager should take the time to acknowledge and reward the effort and hard work their team members put in.
This recognition can happen during standing meetings or annual events at the company.
One thing to remember is that you should reward quality first, not quantity.
For example, say customer rep A answers 100 tickets in a month but has a 62% customer satisfaction (CSAT) score, and customer rep B answers 45 tickets in a month with a 96% CSAT score.
In this scenario, you should praise/reward customer rep B for their higher-quality work.
Not only does this highlight the importance of quality, but it also incentivizes your other employees to perform tasks with customer satisfaction in mind.
3. Encourage proper communication
To create a conducive work environment, encourage your employees to talk to one another about their work.
This way, they can get the diverse opinions, feedback, and support they need to create and execute high-quality campaigns and projects.
That said, communication shouldn’t only happen among team members but across departments.
Members of cross-functional teams, like marketing, product, sales, and customer success teams, need to be able to communicate with one another and know what’s going on in other departments at all times.
Not only does this reduce the chances of silo formation, but it also enhances team productivity.
4. Prioritize employee well-being
Employees don’t just live to fatten your company’s bottom line.
Outside the office, they are people with real lives and responsibilities, and you should create a work environment that prioritizes their well-being.
To know which approach to take, speak to your employees and have them share their personal wellness goals.
These goals will help you determine if they’d prefer fewer meetings, longer lunch breaks, meditation/yoga sessions, paid time off, or something else entirely.
When your employees share the best ways to maintain their wellness, try to do regular check-ins to help them prioritize those goals and keep them on track.
It builds accountability and team support and encourages the formation of healthy habits — all of which contribute to team productivity.
FAQs
1. What are team productivity tools?
Team productivity tools are software applications designed to help teams work more efficiently by streamlining communication, task management, and collaboration.
2. Why are team productivity tools important?
They are essential for maintaining effective communication, managing tasks efficiently, and ensuring every team member is aligned with project goals.
3. Which team productivity tools are best for remote teams?
Tools like Slack, Zoom, and Asana are particularly effective for remote teams because they facilitate communication and project tracking.
4. How do team productivity tools improve collaboration?
These tools provide shared platforms where team members can communicate, track project progress, and share files, ensuring everyone stays on the same page.
5. Can small businesses benefit from team productivity tools?
Yes, small businesses can greatly benefit by using these tools to optimize workflows, reduce miscommunication, and save time on project management.
6. What is the best free team productivity tool?
Trello and Slack both offer free versions that are highly effective for improving team productivity and collaboration.
Conclusion: Boost Team Productivity One Factor at a Time
When trying to boost your team’s productivity, take things slowly.
First, identify the negative factors deterring productivity and brainstorm ways to fix them.
Be careful not to execute all your ideas simultaneously, or you’ll risk confusing and burning out your employees. Instead, execute ideas individually and involve all your employees in the process.
With time, you’ll be able to create a work environment where employees communicate with one another, prioritize essential tasks, manage time effectively, and execute projects on time without compromising on quality.
Speaking of projects, if you’re looking to build professional website apps, POWR is where you should be.
With POWR, you can access over 60 fully functional, no-code apps that’ll help you drive traffic, collect leads, improve conversions, engage visitors, and grow your business.
POWR integrates with 70+ platforms, including BigCommerce, Shopify, Squarespace, and Joomla.
Sign up to POWR for free today.
