As businesses increasingly recognize the importance of streamlined and integrated communication systems, unified communications as a service (UCaaS) tools have emerged as essential assets for growth and success.
These tools harness the power of cloud technology to consolidate various communication channels, such as voice calls, messaging, video conferencing, and team collaboration, into a unified platform.
This consolidation simplifies communication and enhances productivity, efficiency, and customer satisfaction.
This article examines the top seven UCaaS tools that have proven effective in empowering businesses to achieve greater heights. We will examine their standout features, pricing, and unique value.
What is UCaaS?
Enterprise unified communications (UCaaS) consolidates various communication channels into a unified interface or platform delivered via the cloud. The acronym stands for Unified Communications as a Service.
For a deeper understanding of this technology, exploring what UCaaS is can provide valuable insights into how it integrates various communication tools seamlessly.
It connects all your communication channels, such as chat, calls, file sharing, and video conferencing tools, offering Unified Communications software more simply and actively.
Typically, communication technologies are separate and disconnected. However, with UC and UCaaS, all these technologies, such as phone calls, messaging, meetings, and collaboration features, are combined into a single tool.
Traditional UC software can be used on-site or in the cloud. However, UCaaS is always hosted in the cloud by the service provider, and customers can access and manage it through a web interface.
Instead of customers handling maintenance and upgrades, the provider takes care of the technology infrastructure. UCaaS can be Used on phones, computers, tablets, and meeting rooms. The vendor provides apps and interfaces that ensure a consistent user experience across devices.
Is UCaaS Right for Your Business?
If you’re looking for the right UCaas tool to take your business to the next level, there are a few factors to consider. They include your communication needs, scalability requirements, budget, remote work capabilities, integration with existing systems, support, and security UCaaS providers provide.
Using a UCaaS tool will improve internal communication and have many other benefits that can impact retention and customer loyalty.
Analyzing these aspects will help you decide which UCaaS best supports your business objectives and effectively enhances your communication infrastructure and collaboration processes.
Top 10 Best UCaaS Tools For Growing Your Business
- White-Label Video Conferencing by Acrobits
- AI-Driven Customer Intelligence by Dialpad
- CloudTalk
- RingCentral
- Nextiva
- Microsoft Teams
- Webex Cloud Contact Center by Cisco
- Ring4
- TeleCMI
- KrispCall
Let's uncover more about the best UCaaS tools to take your business into a future of enhanced communication and unlimited possibilities.
1. White-Label Video Conferencing by Acrobits
Acrobits's white-label Video Conferencing tool allows businesses to create their own branded video conferencing platform without developing it from scratch.
The service provides companies with the necessary infrastructure and technology to host and conduct video conferences with their employees, clients, or partners.
With the white-label solution, businesses can add their logo, colors, and other branding elements to the video conferencing platform, creating a seamless and consistent user experience. That helps companies to maintain their brand identity and enhance their professional image during video meetings.
Key Features of Acrobits:
- Fully custom brandable conferencing.
- High-quality audio and video.
- Screen sharing.
- Cross-platform compatibility.
- Recording and playback.
- Customizable meeting settings.
Pricing:
Pricing details are unavailable as they depend on various factors, such as businesses' specific needs and requirements, the implementation scale, and any additional services or customizations desired. Contact the Sales team for more details.
2. AI-Driven Customer Intelligence by Dialpad
The AI-Driven Customer Intelligence platform is a service offered by Dialpad, a company that specializes in communication and collaboration solutions. The tool utilizes artificial intelligence technology to provide businesses with valuable insights and analysis into their customer interactions.
Dialpad leverages AI algorithms and natural language processing to analyze customer conversations across various communication channels, such as phone calls, chat messages, and emails.
AI-Driven Customer Intelligence aims to extract meaningful data and generate actionable business insights by analyzing these interactions. Leverage Dialpad setup & support services to get the most out of your Dialpad investment.
Key Features of Dialpad:
- Call transcription and analysis.
- Real-time analytics.
- Pre-built integrations.
- Voice analytics.
- Sentiment Analysis.
Pricing:
Dialpad offers a free trial version with limited access. The paid version starts at $15/month for the standard plan and $25/month for the pro plan.
3. CloudTalk
CloudTalk is a contemporary cloud-based VoIP calling solution explicitly created to help present-day businesses increase calling efficiency and optimize performance.
The dashboard provides an overview of all communication channels, including chat statistics and real-time calls, to help you easily manage your customer service team’s workload. Its detailed analytics allow you to track call volume, customer satisfaction metrics, and response time.
CloudTalk provides 160 international phone numbers, over 70 advanced features, and a wide array of integrations, particularly with helpdesk and CRM systems. This is designed to fulfill your business requirements and elevate the overall user experience through seamless CRM data integration.
The tool works as the middleman between you and your clients.
Key Features of CloudTalk:
- Voice calls.
- Interactive voice response (IVR).
- Call monitoring and analysis.
- Automatic call recording.
- Power dialer.
Pricing:
CloudTalk provides the Starter plan for newbies, starting at $25 monthly. If you want more flexibility and additional features, you can use the Essential and Expert plans, ranging from $30 to $50 monthly. Moreover, you can always use its free 14-day trial to test all the best features.
4. RingCentral
RingCentral is a leading UCaaS solution that merges instant messaging, video conferencing, and telephony into a single platform.
Gartner and UCToday have recognized it as a leading provider in the UCaaS market. The company offers phone services in over 40 countries, and its infrastructure supports various devices such as PCs, desktops, smartphones, and mobiles.
RingCentral is a cloud-based platform that integrates voice, messaging, video, and collaboration tools. Businesses can explore comprehensive RingCentral alternatives to find the most suitable communication solution for their specific needs.
By leveraging the cloud, businesses can enhance communication capabilities, improve team collaboration, and provide better client experiences.
Key Features of RingCentral:
- Cloud-based phone system.
- Team messaging.
- Business SMS.
- Video conferencing.
- Integration with CRM systems.
Pricing:
RingCentral offers different pricing plans to meet your business needs. The plans range from $30 to $45 per user paid monthly. Contact the Sales team to discuss your specific business requirements.
5. Nextiva
Nextiva is a CRM and business communication platform that combines VoIP, CRM, SMS, and video calls. Through its all-in-one solution, the company aims to provide a unified experience and eliminate the need for external services. It also incorporates AI technologies to automate customer experience.
The platform enables customers to monitor and analyze customer interactions, share data, initiate actions, and configure helpdesk and telephony settings.
Nextiva supports video conferencing over VoIP in desktop and mobile apps. There are no time restrictions, high-definition resolution, and the capacity for up to 200 participants. VoIP Monitoring ensures consistent performance and high-quality connections.
Key Features of Nextiva:
- Voice over Internet Protocol (VoIP) business phone systems.
- Team messaging.
- Video conferencing.
- Business analytics and reporting.
- Online fax.
- Auto attendant.
- Call pop.
Pricing:
Depending on the number of users, the Nexttiva pricing plans start at $19.95/per user if you pay monthly.
6. Microsoft Teams
Microsoft Teams is a communication and collaboration platform developed by Microsoft. It facilitates teamwork, remote collaboration, and communication within businesses of all sizes worldwide.
Teams boast multiple features and tools in a single integrated platform. This includes enabling users to chat, conduct meetings, share files, and collaborate on projects in real time.
Key features of Microsoft Teams:
- Chat and instant messaging.
- Team collaboration and channels.
- Audio and video meetings.
- File sharing.
- Mobile and desktop apps.
- Integration with Microsoft 365 and third-party apps.
Pricing:
Microsoft Teams offers two types of plans: Home and Business. The Home version is free but limited in capability, while the paid plan starts at $4.00 per user per month. The Business version also costs $4.00 per user per month.
7. Webex Cloud Contact Center by Cisco
Cisco offers Webex Cloud Contact Center, a cloud-based contact center solution designed to help businesses provide exceptional customer service.
It achieves this through advanced call routing algorithms that direct incoming customer calls to the most suitable agent or department based on skills, availability, and customer preferences. Optimizing call handling in this manner will result in customer satisfaction.
Key Features of Webex Cloud Contact Center:
- Intelligent call routing.
- Voice calls, email, chat, and social media.
- Interactive voice response (IVR).
- Real-time reporting and analytics.
- CRM integration.
Pricing:
Webex includes a free plan with limited functions; the paid version is $14.50 monthly.
8. Ring4
Ring4 is a modern cloud-based business phone system designed specifically for small businesses, startups, and entrepreneurs who need professional communication capabilities without the complexity and cost of traditional phone systems.
The platform provides virtual phone numbers that work over WiFi or cellular data, allowing users to make calls and send texts from anywhere with an internet connection.
Unlike basic VoIP solutions like Google Voice, Ring4 provides enterprise-grade features for small businesses, including the ability to port existing business numbers, professional greetings, call routing, and integration capabilities with popular business tools through Zapier and CRM systems.
Key Features of Ring4:
- Shared Phone Numbers & Team Inbox
- Call Recording & Voicemail Transcription
- SMS Automation & Snippets
- Call Filtering & VIP Routing
- IVR Greeting & Welcome Messages
- Mobile & Web Apps
- Number Porting & Reputation Monitoring
Pricing
Ring4 offers two main pricing plans: Business Edition at $15/user/month (first phone number included, additional numbers $5/month each) and Private 2nd Line at $15/number/month for individual use.
Both plans include a 7-day free trial with no setup fees, and view-only team users are completely free.
The platform uses transparent pricing with no contracts, allowing businesses to keep their existing numbers or get new ones in 30 seconds.
9. TeleCMI
TeleCMI is a leading provider of Unified Communications as a Service (UCaaS). Its cloud-based, AI-driven approach enables businesses to streamline their communication infrastructure.
It delivers a comprehensive communication solution designed to increase collaboration and business operations.
TeleCMI offers cloud phone services in more than 70 countries worldwide, AI-driven calling functionalities, 150+ CRM integrations, and a robust infrastructure that supports multiple devices.
This platform leverages the cloud to integrate voice and SMS tools, enhancing business conversation capabilities and team collaboration.
Key Features
- Cloud Telephony
- AI-Powered Contact Center
- Omnichannel Communication
- Intelligent IVR & Call Routing
- Collaboration Tools
- Advanced Analytics & Reporting
- Seamless Integrations
- Customizable APIs & SDKs for Developers
Pricing: Depending on the business requirements and needs, TeleCMI pricing plans can be personalized.
10. KrispCall
KrispCall is a flexible AI-powered cloud-based telephony system for businesses that integrates voice, text messaging, team chat, and collaboration features in one unified platform.
The service supports companies of all sizes, from new startups to large corporations, who want to simplify their worldwide communications through a single, easy-to-use interface.
KrispCall helps organizations establish a global presence by offering virtual phone numbers in over 100 countries. This comprehensive solution eliminates the need for separate communication tools by providing a unified system that works seamlessly across web browsers, desktop applications, and mobile devices.
Key Features of KrispCall:
- International virtual phone numbers (toll-free, local, mobile) in over 100 countries
- Unified Callbox for managing calls, texts, and voicemails in one place